Do you want to access the QuickBooks desktop files with one account? Managing a QuickBooks application is a bigger task if you are not aware of all the properties and features of the application. But once you understand the proper functioning and properties that can help you manage your account and company files, it becomes very fast for users to manage all the data and files. Moreover, you can also manage the complete application only with one account. All you require is certain permission from the host system or to follow the required criteria to become a host or admin of the company file.
We are here to explain the procedure to maintain the intuit account with only one ID on the QuickBooks desktop. We will also share the pros and cons of managing the QuickBooks desktop with one account.
Pros
Having a single account can raise security in your QuickBooks account.
All the special features of QuickBooks, like payroll and company file management, are under single-person protection, so there is no chance of anyone stealing your data or giving a security password to a third-party account.
As an admin of the account, you can always manage the payroll and payments without permission from other computers as the host.
Cons
If you face a critical error or want to resolve the error by uninstalling the software and you didn't create a backup, then there are higher chances of losing all the data.
Suppose you want to share any online information from the company file with any other company member. To share the details, you must download it offline and send him the file separately.
If you lose the password, it becomes hard to recover the password if you don't remember any initial details.
Benefits of Having Access with One Account in QuickBooks Desktop
Benefit 1: Direct login into the QuickBooks account
If you are one account holder of your company file on the QuickBooks desktop, it won't require you to log in every time you open the application. You can directly open the company file without permission as you are the only admin and the host of the company files.
Benefit 2: Third-Party Sign in
For Non-Admin
Suppose any of your clients ask you to review the account. Then while opening the company file, you can select the type you want to log in. For other companies, if you temporarily log in and review the details, you have to select the non-admin option, sign in with QuickBooks credentials, and continue. After reviewing within the 14 days course, the system will automatically remove you as a member of that company file, and you have to log in again with the host's permission.
For Admin
If you are the admin of the accounting software, then select the admin option as it grants the maximum permission required to access all the areas of financial actions. You can manage all the payroll and other facilities of QuickBooks without any third-party permission. Moreover, you will also reduce the chances of getting any third-party errors because, being the host, you won't get any troubleshooting errors that can disturb the company file or payroll sheets from another computer.
Conclusion
Maintaining the QuickBooks desktop with one account is sometimes beneficial and critical. But it minimizes data loss. You can contact an error support team of experts if you want more information about managing the one-account QuickBooks desktop. We assure you of the proper guidance and procedure to set account for QuickBooks. Give us a call at +1-800-615-2347.